About Us

Services

We, at MALEVI CONFERENCES, believe that the main element for the success of the modern corporation is  communication.

All the activities of our company focus on communication in order to create the most effective solutions. We take advantage of our staff's organizational skills and responsibility and combine it with imagination and spontaneity in order to create original, smartly planned and impeccably carried out events, conferences and media! Delivering a successful conference necessitates thorough planning combined with great attention and skill in order to bring together every single detail which can decisively influence the final outcome of the event.

Perfect coordination is achieved through in-depth knowledge of all technical aspects and the broad understanding of the requirements of each congress, as well as the great expertise of our people who can effectively orchestrate everything to the last detail. Our company offers extensive technical know-how and the experience to manage, not simply expedite, every phase of organization; from concept and planning to promotion, press releases and final letters of appreciation.

In addition, we offer a wide range of services and alternative solutions to ensure cost-effectiveness at every level.

Specifically, MALEVI Conferences offers the following services:

  • Choice of venue and space design.
  • Assistance with budget formulation.
  • Online Registration.
  • Use of our own online system with instant payment.
  • Web design and maintenance.
  • Communications programme.
  • Project management Onsite.
  • Financial/Accounting management (Payments and fee collection).
  • Promotion/Public Relations/Marketing/ Sponsorship
  • Exhibition set-up, sales and management.
  • Information Technology.
  • IT assistance throughout the event.
  • Summary and presentation management.
  • Management of congress services.
  • Organisation of special/social events.
  • Online booking of chosen hotel, transfers, excursions, etc.

Pre Conference Services

  • Interaction and assistance in acquiring a conference and confirming location.
  • Site inspections.
  • Interaction and negotiation with all suppliers (hotels, taxis, restaurants, guides, printers, technical support, etc).
  • Publicity of the conference.
  • Tender request and evaluation for products and services (gifts, printing, etc).
  • Supervision of all subcontracted services (printing of proceedings, programs, gifts, etc).
  • Assistance with obtaining grants and sponsors.
  • Design and hosting of website
  • Maintenance and update of website.
  • Handling of registrations including receipts of individual payments.
  • Handling of all individual travel needs including hotel reservations, airport transfers, special meal requests, holiday extensions, etc.
  • Handling of all communication by the participants prior, during and after the conference. Confirmation letters to participants.
  • Handling of all financial matters. (Collection of registration fees, fund raising, monitoring).
  • Preparation of tickets and lists in relation to the conference.
  • Venue negotiation.
  • Hotel accommodation & procedures.
  • Assistance in production of printed materials.
  • Design of application forms.
  • Handling of mailing lists.

During Conference Services

  • Meet and assist at the airport.
  • Transfers from and to the airport.
  • Provision and posting of all conference exterior and interior signs.
  • Organisation, coordination and supervision of all conference activities.
  • Organisation, coordination and supervision of all social activities (dinners, cocktails, coffee breaks, excursions, tours, etc).
  • Set up of secretariat registration and information desk.
  • Preparation of name tags, individual conference material and gifts.
  • Preparation of tickets and lists in relation to the conference.
  • Provision of welcome information pack and distribution to every participant.
  • Monitoring staff present at the venue hotel during the conference.
  • 24-hour assistance throughout the conference.
  • Technical support.
  • Program for accompanying persons.
  • Exhibition set up (when required).
  • Posters set up.
  • Organise photographer.
  • Book display (when required).
  • Checking and settlement of all accounts.
  • Continuous interaction with organising committee.
  • Creative and practical solutions, advice and ideas.

Post Conference Services

  • Finalize any pending paperwork including receipts, confirmation letters, etc.
  • Filing of all participants and preparation of mailing lists for future use.
  • Prepare final report (when required).
  • Post conference photographs online.
  • Issue Certificates of Attendance
  • Distribution of Evaluation Forms
  • Financial Follow Up

Brochure

Click to read our Brochure

Brochure 26&27 Kiev 2013

News

Malevi Conference in InBusiness

«Doing Business In Ukraine & Cyprus 2013 - New Era - New Investment Opportunities» organised by Malevi was featured in InBusiness, follow the below links to read further :

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